My status  

Terms & Conditions


The Booking Terms and Conditions include very significant information that related to our company. The content is essential that all have to read them carefully and understand. The Booking Terms and Conditions comprise a legally requisite contract between Himal Sonam Treks & Expedition Pvt. Ltd and you for the services provided by Himal Sonam Treks & Expedition Pvt. Ltd and set out the basis of your legal relationship with our company..


Bookings and Payments
To initiate Booking you have to send us a completed booking form with 30% of deposit as detailed below. This will comprise acceptance by you of these Terms and Conditions. We require you to send fax or scan a copy of each passport to our Kathmandu office on 00977-1-491-6628 or After receiving all photo copy of your passport and the completed booking form with your 30% deposit we will send you final confirmation receipt of your payment.

All deposits needed to be sending per person. You can contact us on the subject of direct deposit details. Bank service charges generally apply and should be paid at the time of deposit in your respective bank.

For Credit Card payment please contact us. We accept Visa, MasterCard and American Express a 4% levy will be added for card processing fee.

Remaining balance is required to pay before the trip departure date. Himal Sonam Treks & Expedition Pvt. Ltd reserves the right to withdraw your trip should the full amount not be paid in time of departure the trip.

Cancellation & Booking Changes
(1.) Cancellation notice is required minimum 20 days prior to trip departure and must be made in writing, such notice commences from the day notice is received. Cancellation shall be valid with approval from the company after receiving documentation. The Trip shall then be termed as cancelled and a cancellation charge of 20% of the trip amount will deduct from the advance paid.

(2.) There will be refund 50% to clients that provide less than 20 days prior notice, before trip starts and if a passenger leaves a trip for any reason whatsoever, either voluntarily, involuntarily or if you commit any unlawful act after the trip has commenced. We will make no refunds for any meals, accommodation or services not used.

(3.) Should you require other changes to your original stipulated tour, the person that booked the tour must submit a written document with changes required in 10 days advance while every effort will be made, changes cannot be guaranteed.

provided they meet all the requirements relating to that tour. You must provide proof of why you are unable to travel at the time you change your booking.


Passport and Visas
All clients should have a valid passport with at least 6 months validity from return date. Nepalese visas can be obtained from the Nepalese Consulate in your country or on arrival in Kathmandu Airport. Nepalese visas costs are the sole responsibility of clients.

Travel Insurance
Travel insurance is compulsory for all Clients undertaking any tour. It should provide adequate protection for the full duration of the tour to cover personal injury, death, medical expenses, repatriation expenses, helicopter rescue, air ambulance and adequate cover for baggage.


Rescue insurance
If our client injured and unable to travel, you can ask for a rescue helicopter or charter flight from a remote airstrip only if you have definite proof you can pay for it.

It costs more than US$ 2200.00 per hour for a helicopter evacuation from 4000 m near Everest and up to US$ 2800 per hour for a rescue in the far west Nepal.


Health & Fitness
Our Nepal tours and treks require a level of fitness, thus you should always check with your local GP regarding your health and fitness before you travel. This is client’s responsibility to notify Himal Sonam Treks & Expedition Pvt. Ltd of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you required medical attention, that may affect your ability to travel.


A legal guardian must accompany all travelers under the age of sixteen. If you have a question regarding age and suitability, please contact us for further information.


You agree that Himal Sonam Treks & Expedition Pvt. Ltd may use images of you taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes only through whatever medium it chooses.

Changes your Holiday and Pricing
Travelling with Himal Sonam Treks & Expedition Pvt. Ltd requires a degree of flexibility, good humor and an understanding that modes of transport, accommodation and itineraries may change, even after the tour has commenced, without prior notice due to local circumstances such as flight delay, cancellation or postponement due to notorious weather in the Himalayan regions or other unpredictable circumstances such as land-slides, road blockage, flood, snow, political unrest or delay arrival etc. Himal Sonam Treks & Expedition Pvt. Ltd is unable to refund any monies under the above circumstances due to prior supplier arrangements. If possible we will always endeavor to provide you an alternative or substitute trip of same category.

Our holidays, tour / trek packages, are based on twin sharing accommodation. Thus, single room supplement charge will be place to clients who do not have another tour participant to share accommodation with.

We reserve the right to revise pricing rates posted in our marketing material, under any circumstances, or on the pressure of various external factors that are further than our control, for instance changes in exchange rate, government action etc.

In order to collect information from you to making a booking through us we ask many questions to obtain the necessary permits etc. No private or personal information that you supply to us when making a booking will be disclosed for any other purposes.


Risk & Liabilities
We are dedicated for providing the best services which will give you a once in a life time journey in this connection, we perform our duties honestly & seriously to make your journey very smooth & pleasant. However, the entire programs in Nepal are conducted strictly under the rules and regulation of theirs’ own policies.

Therefore Himal Sonam Treks & Expedition Pvt. Ltd and its related organization shall not be responsible for any changes in the itinerary due to unavoidable circumstance such as govt. restriction, Land slide, road blockage, flood, snow political unrest, cancellation of flight, delay, sickness or accident, Any extra cost incurring there of shall bear by the clients on the spots.

If you have any complaint about the trip or tour you must make it known to a tour leader or guide at the earliest opportunity who will take the appropriate action?

We thank you very much for your time and we look forward to serve you soon

Himal Sonam Treks & Expedition Pvt. Ltd